The Problem and Practical Solution to Documenting Thoughts

The average worker spends over 11 hours a week manually transcribing and composing their thoughts into text. It’s a necessary step in creating a work document, in sending an email, and in doing average day-to-day work. Even beyond the workplace, people take notes throughout the day on important concepts and ideas. It’s vital to document important thoughts, after all they’re the basis of important execution.

The problem, ultimately, with this process is two-fold. One, the process of documenting thoughts can be inaccessible and impractical to specific populations. It takes those with dyslexia, visual disabilities, and a range of other common conditions longer to engage in this process. It’s impractical for these people to document their thoughts in the same way that others do. It’s not that the thoughts are any less well-formed, instead it’s the translation to text that’s challenging.

The second problem with this process is that documenting thoughts is a time sink, regardless of who’s doing it. It’s something everyone has to do, but it’s a tedious process of necessity, not one that’s engaging or interesting. These two problems in conjunction lead to a solution that AI offers. The solution? AI-powered vocal transcription.

Vocal transcription is something which has already begun to take off. The technology is advanced enough where the words that are coming out will pretty accurately be represented on the page. However, there’s one issue with this process, it still requires the exact formatting one wants for their thought. It has to be exact and precise, something which takes a lot of time.

This is where AI comes into the equation with content creator tools. AI software allows the user to speak freely about a concept, while the AI does the work of writing coherently. This is, at first, reminiscent of something like ChatGPT. At a glance this will worry some people. The problem with services like ChatGPT is they take humans out of the equation. What can someone do if they want to maintain their individual voice and perspective in the text?

The solution to this issue comes in a recent advancement of vocal transcription AI, that solution being interactive AI. Interactive AI in this case means that the AI will ask questions and interact with the user as they speak. This means instead of a prompt going in and text coming out, the process is made more personal. Now the user will speak about what they want written, the AI will begin to write, but then it’ll stop. Once stopped the AI will ask a question in relation to what it has heard so far.

These questions will range from queries of clarity, to content, to simply conversational questions. The important part to remember is that this leads to a more personal and human text in the end. In the end it is still AI writing text, but what the AI is writing in relation to is entirely human. And if the user reads the text after finishing speaking and answering questions and still doesn’t like it, that’s okay. The user can still ask the AI to make edits, change the formatting, or do whatever else is necessary.

This solution works because it is realistic and accessible. Now for those who struggle to type or write at an efficient speed, they can use AI to help. Even for those who have a complete inability to type, this option can create individual and personalized text. As for the average worker who is just looking to save a little time, this is still a great option. As a reminder, 11 hours or more a week are spent documenting thoughts in the workplace. AI won’t completely delete this time, but it’ll reduce it and give the average worker more time to spend elsewhere.

Ultimately this is still an AI-powered solution which means it’s not a great option for more creative pursuits. For more serious and important texts, manual transcription is still the way to go. However, this solution is important for all the tedious work that’s necessary in the workplace.

The reason that people hate their job often comes down to how they spend their time while in the workplace. If AI can give people more time to do the things they want to do at work, it should.

After all AI I is something which has become intimidating for a lot of people today. It has the potential to take a lot of jobs and destroy entire fields of work. Yet not all AI has to or will be used in this way. Some uses of AI are simple and pragmatic, uses which will make people’s lives easier. AI shouldn’t be writing everything humans need to, but that doesn’t mean it has no place in helping.

Have you read?
World’s Best Countries For Retirement.
World’s Best Countries For Women.
World’s Best Countries To Visit In Your Lifetime.
US States With the Largest Gender Pay Gaps.
CEOs who have secured the most funding during their tenure in companies in each US state.