The Intranet Advantage: Boosting Productivity in the Workplace

Intranet has become essential in today’s workplace. It’s become very popular with businesses that have remote employees, but it also provides valuable benefits for in-office employees. Let’s take a look at how the intranet can boost productivity for your company. 

What is the Intranet?

You’ve probably heard the term intranet, but you may be wondering exactly what it means. According to Simpplr, the Intranet is essentially a private network within the internet. Material on the internet is accessible to anyone with a web browser. However, intranets can only be accessed by certain individuals. For companies, this means that only their employees can use their intranet.

The Importance of Productivity

You know that productivity is important, but have you ever really considered why it’s so essential?

Productive employees are able to meet deadlines and their work is typically high quality.

Workplace productivity reduces stress, creates a positive work environment, and improves employee engagement. These factors also increase employee retention, which in turn further increases productivity.

How Can Intranet Software Boost Productivity? 

Intranet software can boost productivity in several ways. The intranet provides consolidation, improves communication, reduces information silos, and much more.

1. Consolidation
   One of the biggest benefits of the intranet is consolidation. You may have employees working in different locations, and different time zones. An intranet allows your employees to collaborate and communicate effectively.

   All communication, files, and information are within the intranet, which eliminates the need to navigate different platforms for different types of information.

2. Streamlined Communication
   Streamlined communication is one of the biggest benefits of the intranet. Put simply, productivity is non-existent without communication.

   How important is communication? According to the Mckinsey Global Institute, improving communication can increase productivity by as much as 25%.

   Email was once the main way employees communicated with each other. Today, the intranet offers a better option.

   You can easily communicate with anyone in your organization, from an individual to a company-wide memo. Communication is intuitive, easy to access, and secure.

   This method of communication also makes C-suite executives more accessible. It’s easy to update the company on performance metrics as well, so everyone is on the same page.

3. Eliminate Information Silos
   Information silos wreak havoc on productivity. These silos occur when there’s little to no information sharing between employees or departments.

   They can cause a lot of frustration, because employees don’t have the information they need to complete their current project.

   They can also result in work being duplicated, or being done incorrectly. Imagine completing a project, only to learn later that another department was working on the same project. Imagine trying to complete your assigned task, without needed information from another department.

   Intranet software can eliminate information silos by centralizing communication and consolidating information.

4. Increased Employee Engagement
   Employee engagement is often overlooked, but it’s critical for productivity. According to Gallup, only 21% of employees are engaged in the workplace. It’s estimated this costs nearly $8 trillion a year world-wide.

   One way the intranet can increase engagement is by prioritizing topics the employee is interested. Employees can manually select topics.

   AI can also be used to recommend topics that the employee may find the most useful or interesting, which naturally increases their engagement. This type of AI has had immense success for Youtube and Netflix, so why not use it to improve your own business?

5. A Highly Effective Search Engine
   Have you ever spent an embarrassing amount of time searching for a critical piece of information? It’s easy to see how this can quickly kill productivity, and increase frustration.

   However, quality intranet software makes searching for what you need fast and easy. It will search the intranet, and connected accounts like One Drive, DropBox, and Google Drive, effortlessly. It also prioritizes search results, similar to today’s internet search engines.

Conclusion

These are only a few of the many ways intranet software can boost your productivity. In today’s competitive marketplace, the edge provided by the intranet is very valuable.

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