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CEOWORLD magazine - Latest - CEO Insider - Work Smarter Not Harder: How To Reach Peak Efficiency With A Virtual Assistant

CEO Insider

Work Smarter Not Harder: How To Reach Peak Efficiency With A Virtual Assistant

Lauren Gall and Melanie Ammerman

A well-run business is prepared for growth. Operational efficiency leads to improved customer experiences, the erosion of employee stress, and most importantly, enhanced revenue potential. Once processes run smoothly and teams collaborate seamlessly, businesses are positioned to innovate and grow. However, many leaders struggle to reach this target. But, with limited resources, how can you make your business more efficient?

You could hire pricey consultants or implement improvement plans, but neither of these options offer speedy progress. Reaching peak efficiency quickly requires a solution that identifies and alleviates sticking points in your workflows immediately. That’s where virtual assistants come in. They streamline, organize, and fill in gaps so businesses can reach their toughest goals. The support of a virtual assistant is the key many companies need to unlock efficiency and enable growth.

Accomplish Tasks Now

Virtual assistants get up and running fast. On day one, they can complete a list of urgent tasks with little to no training. We actually recommend that leaders come prepared with a to-do list so their assistant can provide relief as soon as possible. That onboarding speed generally isn’t feasible when hiring a full-time employee.

Once a virtual assistant handles initial tasks, they can direct their focus in a number of areas from administrative and bookkeeping tasks to organization and creative projects. With expertise in task prioritization, virtual assistants ensure their work has the optimal impact on your team and organization. Teams can focus time elsewhere when assistants take responsibility of daily tasks. Virtual assistants can get to backburner projects or work on a day-to-day basis to field urgent needs as they come up. Think of virtual assistants as the glue that binds your organization together.

Set Up Processes and Organize

Experienced virtual assistants set up and manage processes that help your business run more efficiently. For example, you might know your team would benefit from a project manager, but you’ve never found the time to research the right platform and set it up for your team. That’s something your virtual assistant can spearhead and then manage in an ongoing capacity. They can streamline the processes that seem to slow you down while ensuring you’re getting the most out of the digital tools that you already use.

From inboxes and project files to recordkeeping systems, virtual assistants help businesses get organized and stay that way. Like many modern companies, you probably have a mess of folders on a shared drive that complicates the process of finding information. Virtual assistants organize and implement systems that are easy to stick to. This prevents your team from wasting time searching for what they need or spinning their wheels on time-wasting processes.

Get Employees Back To Their Core Work

Overworked employees are a major barrier to efficiency. Teams can’t perform at their best if they are constantly distracted from their core responsibilities as work piles up. Business moves fast. It’s easy to continually assign your team new work, but constant churning can detract from their ability to fulfill their role effectively. Without breathing room, employees are unable to make headway on the innovative projects that will help your company grow.

Lauren Gall and Melanie Ammerman

Virtual assistants can jump in and help clear out the clutter that’s keeping your team from the work that really matters. The extra support will keep your team focused and less stressed so they can energetically push forward growth initiatives.

Fill In Gaps

Virtual assistants alleviate disruptions in normal workflows. For example, if you or a team member is sick or taking a vacation, a virtual assistant can oversee necessary responsibilities or at least manage emails and calls while the employee is absent. This enables the continuation of projects even when team members are not available. Getting back to work is easier with a virtual assistant, too. Upon return, a virtual assistant can provide a list of urgent action items or a summary of what occurred while the employee was away. This support allows your team to enjoy downtime so they can return to work refreshed and ready to perform.

When urgent needs arise, virtual assistants can step in rather than pulling teams away from important work. While they won’t be able to handle everything, virtual assistants can at least streamline and facilitate the process so your team can get back to work as quickly as possible. Virtual assistants can also help with tedious or time-consuming tasks like data entry and research that can put a strain on your operations.

Work Smarter Not Harder

A virtual assistant is every leader’s ticket to working smarter not harder. With processes and systems in order fast, teams have the freedom to focus on the work they excel at. The cost is low compared to hiring a full-time employee, and virtual assistants are uniquely capable of identifying areas that need support and finding the best way to provide it. Enable growth in your company when you are empowered to run your business as efficiently as possible.

Lauren Gall

VaVa Virtual Assistants is a boutique Virtual Assistant agency with one simple goal: connecting growth-oriented business owners with high-performing Virtual Assistants (VAs). VaVa is a team of network builders, overhead eliminators, and freedom creators for those who believe business success and quality of life are not mutually exclusive goals. Lauren Gall and Melanie Ammerman launched VaVa Virtual Assistants in 2011 helping clients achieve their personal version of work/life balance. Their future-focused, VA hiring model prioritizes sustainability while empowering business owners to source proven remote talent, break the vicious cycle of hustle culture, and reclaim what brings joy, personally and professionally.

Melanie Ammerman


Written by Lauren Gall and Melanie Ammerman.
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CEOWORLD magazine - Latest - CEO Insider - Work Smarter Not Harder: How To Reach Peak Efficiency With A Virtual Assistant
Lauren Gall and Melanie Ammerman
Lauren Gall is a native Midwesterner with over ten years of experience in the business services industry. As a graduate of The Ohio State University, where she studied Strategic Communications, she has excelled in sales, leadership, and public relations as it relates to business development within her firm. Connect with her through LinkedIn.

Melanie Ammerman is originally from Wisconsin and has a background in Clinical Psychology with a bachelor’s from DePaul University and a master’s from Pepperdine University. Through starting and growing VaVa Virtual Assistants over the past ten years, she discovered the perfect fit in her leadership role, where she's able to utilize her background and natural skills of big picture thinking, and strategic planning, as well as understanding and connecting with people on a deeper level. Both Melanie and Lauren currently reside in Atlanta. Connect with her through LinkedIn.

They have been featured in StartupNation, Frugal Entrepreneur, Authority Magazine, Home Business Magazine, Small Business Currents, Business First Family, Voyage ATL, The Conversation, One Big Tip Podcast, Simon Says, Let’s Talk Business Podcast, and many more reputable media outlets.


Lauren Gall and Melanie Ammerman are opinion columnists for the CEOWORLD magazine. For more information, visit the author’s website or schedule a free consultation here.