Breaking Down The Time Management
Managing time may be an admirable skill, but it is pretty hard to conceive. Good time management has numerous benefits, which is why most employers also appreciate it. How is time management defined, and how can it be achieved through specific steps?
Set your goals
A good start is only possible by setting up the right goals. So what are the right goals? The right goals are the ones that have to be achieved and the ones that will give a positive result. Another characteristic of the right goals is that they have to be precise. Consider there are two kinds of goals; short-term and long-term goals.
Short-term goals are small goals that someone must achieve to approach their big goal. It is all these small steps that lead us to success or, in other words, the path we have to walk through if we want to reach our destination. Separating these two will help you clarify what you have to do through the day, the week, the month, and the year.
Prioritize each one of them
Prioritizing may sound easy, but how exactly do you plan to do it? At this point, you have to consider breaking down your daily tasks into four different categories. At the top of the pyramid, you have to keep those things that are urgent and important and start with them. Remember, you don’t want to start doing anything before you finish writing everything down. Right after, those are the ones that are important but not urgent. The only thing you have to think about is when you will do each of them.
Third on our list is the urgent ones, but you wouldn’t characterize them as important. You don’t necessarily have to deal personally with them. If you are busy and you have employees or people underneath you, it is wise to have them do the job for you. Lastly, we have the not urgent, not important stuff. You can save these for later and do them when you have some time left. Again you can pass these tasks on to others.
Set a time limit
You know what you have to do, and you have decided the order you need to follow. Now, it is time to see how much time you will dedicate to completing each task. The interesting thing here is that while many people think about the things they have to do and the available hours, they get a clue of how much time they have for each project.
Actually, it is the opposite direction you have to set your mindset in. You see the tasks you have to deal with, and according to their importance and how hard they are to deliver, you decide how much time you will spend on them. If the time is limited and you can’t do them all, you choose the most important ones. This is the reason why you went through the process of prioritization.
If you have some spare time, you can deal with the things you were planning to postpone. For no reason do you have to sacrifice the quality of your job, and by all means, if there is no time left, you need to think of solutions that don’t include a bad result for your clients or supervisors.
Use breaks for advanced performance
It is crucial not to underestimate the importance of breaks. Many people believe breaks are a waste of time. However, they will determine, among other factors, the quality of your job and the time you will need to complete it. So, not only are they vital for the result you are going to offer but also for delivering the project on time.
Including them in your time schedule is also important as they are a part of the task. Often, people are out of time because they don’t consider they will need some time off throughout the day, meaning they overestimate their abilities and powers.
Have you read?
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Using Positive Reinforcement to Boost Productivity: My Top Leadership Tips by Roy Y. Gagaza.
Why Israel is a Rising Innovation Hub by Brian Wallace.
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