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C-Suite Travel

How to Prepare for Your Next Business Trip?

Your next big opportunity awaits you abroad. The client is ready to talk turkey, and you have to make your travel plans for departure. Business requires a different level of preparation than vacations. While leisure is the main objective of going on vacations, business trips are primarily about taking care of business, and that means you have to do a bit more planning than usual.

There are a host of things to consider before embarking on your business trip. Proper preparation is necessary to ensure that you don’t miss any critical details. Here, we will highlight what it takes to prepare for our next business trip.

  • Plan Meticulously
    Plan for your trip with all of the details in mind. Research the destination and the places you will need to visit while there. Consider how much everything will cost and create a budget that reflects your estimation.
    Factor in miscellaneous costs that you may not have thought of into your budget. As you plan for your trip, you will need to visualize how your trip will play out. This way, you can create a detailed itinerary.
  • Make a Detailed Itinerary
    The itinerary for your trip is a schedule that outlines where you will be and when you need to be there. Itineraries are excellent time management aids for travelers. Just as airlines supply flight itineraries to travelers to notify them of the times and locations related to their flights, you should have an itinerary for your business trip once you reach your destination.
    To be on the safe side, share your itinerary with someone at home that you can trust. This will be a tremendous help if there are any emergencies while you are away.
  • Consider Your Wardrobe Carefully
    When you are traveling for leisure, it is relatively simple to prepare your wardrobe for travel. There are different nuances to business trips that require careful planning. Having business professional and business casual attire is a given in these instances.
    Since you will be away and the unexpected can come up, you need to pack leisure attire. Let’s say, for instance, that you are invited on an impromptu golf outing while you are on your trip, make sure you have the attire to participate. Keep your clothes hung while you are at your destination. Garment bags will keep your clothes relatively wrinkle-free during your flight.
  • Travel According to the Type of Meeting
    All business trips are not created equal. Depending on the caliber of the business meeting, how you arrive says a lot to your prospect about who they are dealing with. If you are meeting a client that’s particular about enjoying the good life, you may opt to splurge on first-class tickets or even look into private jet companies that can fly you to your destination in style.
    When you arrive at your destination, consider hiring a high-end driving service or rent a luxury or exotic vehicle to increase your perceived value. Whatever you do, make sure it fits into your budget.
  • Eat Quality Cuisine
    While on your business trip, avoid fast food and anything that you would consider junk food. Find locations that are known for their quality and in surroundings that offer a pleasant dining experience.
    Not only is it better on your body to eat quality food when you are traveling, but exceptional cuisine also adds to the overall travel experience. If you are dining with a client, you really want to pull out all of the stops.
    Stay hydrated on your trip also. It is easy to neglect to drink the appropriate amount of water when you are on the move. Make a conscious effort to drink a sufficient amount of water.

Traveling for business requires preparation on the fly and careful budgeting and maneuvering. Only pack what is essential and expect the unexpected. To maximize your travel experience, plan a healthy balance of work and play.

Use your opportunity to get away to your advantage. Look into fun and exciting things that you can do when you are not tied down with business. Enjoying yourself helps make a typical business trip a little more like a vacation. You only live once, so make it count.

Have you read?

For those who are planning their next business trip, here are the best hotels for business travelers to stay in Vienna, Paris, Nice, Budapest, Berlin, Athens, and Rome.

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CEOWORLD magazine - Latest - C-Suite Travel - How to Prepare for Your Next Business Trip?
Anna Papadopoulos
Anna Papadopoulos is a senior money, wealth, and asset management reporter at CEOWORLD magazine, covering consumer issues, investing and financial communities + author of the CEOWORLD magazine newsletter, writing about money with an enthusiasm unknown to mankind. You can follow CEOWORLD magazine on Twitter, Facebook, Instagram, or connect on LinkedIn for musings on money, wealth, asset management, millionaires, and billionaires. Email her at