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Most useful Keyboard Shortcuts for Microsoft Outlook 2007?
By Amarendra Bhushan for CEOWORLD Magazine Updated:April 2, 2009
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A keyboard shortcut is a keystroke that you can use to execute a command in a computer program more quickly. Microsoft Office Outlook 2007, as in previous versions, comes with its own set of keyboard shortcuts in addition to the standard Windows shortcuts.
Or a keyboard shortcut is a keystroke or a combination of two or more keystrokes that you can use to execute a command in a computer program more quickly than you could by clicking with a mouse.
I use keyboard shortcuts to save time and avoid using the awkward mouse on my laptop. Here are my favorites in Outlook 2007:
| Action | Shortcut |
| Ctrl+1 | |
| Calendar | Ctrl+2 |
| Contacts | Ctrl+3 |
| Tasks | Ctrl+4 |
| Notes | Ctrl+5 |
| Folder list | Ctrl+6 |
| Shortcuts | Ctrl+7 |
| Next message (with a message open) | Ctrl+. (period) |
| Previous message (with a message open) | Ctrl+, (comma) |
| Move between Navigation Pane, Outlook main windows, and Reading pane | F6 |
| Move around Navigation Pane | Arrow keys |
| Change folder | Ctrl+Y |
| Go to Search | F3 |
| In the Reading pane, previous message | Ctrl+, (comma) |
| In the Reading pane, page down through text | Spacebar |
| In the Reading pane, page up through text | Shift+spacebar |
| Expand or collapse group in Navigation Pane | Shift++ (plus sign) or Shift+– (minus sign) |
| Expand or collapse group in inbox | Left arrow or right arrow |
| Next field in Reading pane | Shift+Tab |
| Previous field in Reading pane | Ctrl+Tab |
| Previous view in main Outlook | window Alt+B |
| Forward to next view in Outlook window | Alt+right arrow |
| Start a send/receive for all defined send/receive groups | F9 |
| Start a send/receive for the current folder | Shift+F9 |
| Define send/receive groups | Ctrl+Alt+S |
| Play a macro | Alt+F8 |
| Select the InfoBar and show the menu of commands | Ctrl+Shift+W |
| Find a message or other such item | Ctrl+E |
| Clear the search box | Esc |
| Expand search to include all mail, calendar, or contact items depending on module | Ctrl+Alt+A |
| Expand the search query builder | Ctrl+Alt+W |
| Use advanced find | Ctrl+Shift+F |
| Create a new search folder | Ctrl+Shift+P |
| Search for text within an item | F4 |
| Find next match within item | Shift+F4 |
| Find and replace | Ctrl+H |
| Expand search to desktop | Ctrl+Alt+K |
| Save | Ctrl+S |
| Save and close | Alt+S |
| Save as | F12 |
| Undo | Ctrl+Z |
| Delete | Ctrl+D |
| Ctrl+P | |
| Copy item | Ctrl+Shift+Y |
| Move item | Ctrl+Shift+V |
| Check name | Ctrl+K |
| Spell check | F7 |
| Flag for follow-up | Ctrl+Shift+G |
| Forward | Ctrl+F |
| Send to all | Alt+S |
| Turn on editing in a field | F2 |
| Left align | Ctrl+L |
| Center align | Ctrl+E |
| Right align | Ctrl+R |
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