How You Can Monitor How Your Team Works
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How You Can Monitor How Your Team Works

If you run a business, you’ll understand how important it is to ensure that your team is running smoothly in order to be achieving the best results. It doesn’t matter if you run a small business or if you are the CEO of a global company. Making sure that you are achieving the goals that you have set for your team is very important in keeping your business running as best as it can. One of the ways that you can ensure that your company is running smoothly is by monitoring how your team works. This doesn’t necessarily mean that you need to watch your team closely every day as it is likely that they will not appreciate being micromanaged. You can monitor your team by simply taking some time out to see how they work and what they could improve on.

Monitoring your team is easy enough if you take some time to think about how you can do it effectively. There is no point in over-monitoring your team for the sake of it when you could be using the information to really improve your sales or customer retention. If you are unsure how you can monitor your staff in an effective and positive way, keep reading our tips below to find out more!

Talk to Your Team

One of the most important things that you can do to make sure that your team works well is to communicate with them. If you are able to, schedule time every week or month to have a team meeting or one-to-one chats with your employees. This sets some time apart where you can really talk through any problems that are occurring as well as finding out how you can help them do their job better. When you have one-to-one meetings with your team you should try to set goals for the next time that you meet with them. This way, when it comes around to the next meeting, you can see how they have progressed and understand how they dealt with these goals.

This sort of monitoring process helps you to understand how your team works as well as helping your team members to understand what is expected of them. This does not need to be a serious, scary meeting that your team members dread each month. Make this a friendly chat that will help everyone in the long run and you’ll soon see how you can help your team to work more effectively.

Monitor Progress

Another great way that you can use to monitor your team is by investing in some workflow software that can encourage productivity. One of these systems is called a Kanban board which allows your tasks to be organised depending on their level of completion. The definition of a Kanban board states that a Kanban board is a visualisation of the work that needs to be done. This is not only a good way for your team to stay on top of the tasks that need to be done as a priority, but it can also help you to monitor how they work. Kanban boards are great for showing which areas need to be improved upon. This is something which is very important for team leaders or CEOs to understand when it comes to running a business or a project effectively. Make sure to choose a digital Kanban board if you think that your team could benefit from having their work all in the same place.

Check Employee Records

If you want to find out why your team might not be working as effectively as you think they should be, make sure to do your research carefully. Finding out that someone has been off sick a lot can explain why work has not be done to a high standard or why other members of the team are struggling with their workload. When a team member is off sick a lot, other members of the team might be left with more work than they normally would be expected to do. It is important that you understand all of the factors affecting the progress of a project and that you tackle any of these problems in an effective way. Make sure not to punish a team member initially before finding out what they have to say. Someone might have been going through a hard time with an illness or a something serious in their life, leading them to take some extra time off. Talking to your employees can help you to understand why productivity has not been to the best standard that it can be. Make sure to monitor what is going on so that you can step in to help or bring in some extra staff to cope with the workload.

Monitor Your Results

One of the best ways that you can monitor how your team works is by understanding how their actions affect your sales or customer retention. If the content that is being produced or the service that is being given is not to a high standard, then you’re likely to be getting fewer customers through your door. Make sure to think carefully about the targets that you are setting for your team because high targets can often be hard to meet. You should base the results that you want on the previous things that your team has been able to achieve. They won’t appreciate being asked to do things that they will not be able to do in a certain amount of time.

When you monitor your sales in relation to team productivity you’ll be able to understand which members of the team need to be retrained or encouraged to do better. Look further than how many hours are put in or how many calls your staff make per day. Try to understand how many conversions your staff are creating and find out how you can improve this number. Monitoring your results can sometimes be a more effective way to monitor how your team works than simply watching them do their job. You’ll be able to improve your sales and improve the number of customers that are taking advantage of your services.

Final Verdict

When you run a business, you’ll need to make sure that your company runs as well as it can to maximise your profits. There are so many different ways that you can do this so make sure to choose the method that is right for you and your team. One of our favourite ways to monitor your team is by simply checking in and finding out about any problems that your individual team members are struggling with. If everyone on your team is happy and knows what is expected of them, you are likely to see improvements in productivity. Make sure to understand clearly the different elements that have an effect on how well a team works and focus on solving any sort of conflict before it becomes too much of a problem. If you lead by example and show that you care about your team, you are more likely to see better results and it will have a positive impact on your business.


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Todd Aitken
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Deputy Managing Editor at CEOWORLD Magazine
Todd is the deputy managing editor of the CEOWORLD magazine. He is a veteran business and tech blogger, journalist, and analyst. He is responsible for overseeing newsroom assignments and publishing, and providing support to the editor in chief.
Todd Aitken
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This column does not necessarily reflect the opinion of the editorial board or CEOWORLD magazine, and its owners. To contact the author of this story:  info@ceoworld.biz
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Todd is the deputy managing editor of the CEOWORLD magazine. He is a veteran business and tech blogger, journalist, and analyst. He is responsible for overseeing newsroom assignments and publishing, and providing support to the editor in chief.